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Events and Volunteer Program Coordinator

The Events and Volunteer Program Coordinator provides an essential function to Heritage Conservancy by interacting with the community and nurturing connections through premiere fundraising events as well as immersive, mission-related, volunteer activities.

Team: Development
Reports to: Membership and Special Events Manager   
Status: Part-time / 24 hours per week with the potential to move into a full-time position  
Compensation: $30,000 salary plus benefits 

Essential Duties and Responsibilities

Special Events Planning

• Conduct outreach, follow up and confirm volunteer support special events
• Coordinate with vendors for premiere events regarding menu, layouts and timelines, rental needs, etc.
• Coordinate with potential donors to secure auction items
• Track and communicate registration and dietary restrictions/needs
• Work with the Communications team to create plans for printed and marketing materials for special events including invitations, program books, materials for the events, post-event promotion, etc.
• Serve as the lead contact for all volunteers during events

Volunteer Coordinator

• Implement volunteer policies and procedures, including waivers and background clearances, orientations, etc.
• Maintain accurate records of volunteers and provide reports as needed
• Create processes to efficiently work cross-departmentally to identify volunteer opportunities, plan and communicate details for workdays (including corporate groups, school groups, scout groups, property clean ups, plantings, special events, etc.)
• When needed, arrange food, equipment, materials, etc. for workdays and coordinate volunteers during events
• Maintain effective communication strategies keeping volunteers informed and engaged
• Implement practices to illustrate appreciation and recognition (thank you messages, annual appreciation event, recognition, birthday cards, etc.)
• Identify volunteers for next steps to further engage with other opportunities throughout the organization
• Engage in proactive strategies to increase and/or expand the volunteer program by promoting volunteer events and activities at various local community centers, universities, etc.

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Database skills
• Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Ability to work and effectively communicate cross-departmentally
• Ability to work independently and as a highly resourceful team player under pressure and within deadlines
• Ability to work with flexibility in a fast-paced environment while maintaining high work standards
• Ability to develop rapport and engender trust
• Exceptional interpersonal skills.
• Discreet with sensitive information
• At least 2 years’ experience in related field
• Some development fundraising experience preferred but not required
• Willingness/Experience in public speaking

This position will require occasional evening and weekend hours.   

To Apply: Submit a cover letter and resume to joinourteam@heritageconservancy.org. No phone calls please.

Heritage Conservancy is a community-based, nonprofit organization that works in partnership with communities, landowners, businesses, governments, and other mission-focused organizations to ensure that the natural and cultural landscapes that make our region special endure and flourish. Founded in 1958 and based in Doylestown, PA, Heritage Conservancy has worked to protect more than 16,000 acres of open space, farmland, wildlife habitat, and important watershed areas throughout Bucks and in surrounding counties. We own and manage more than 50 properties, hold conservation easements on more than 250 properties, and actively pursue habitat restoration initiatives across the region.

Heritage Conservancy also holds historic preservation easements and maintains a Register of Historic Places with over 700 entries. In our work to connect people with the environment and history of our region, to educate, and to inspire advocacy for land and watershed protection, we interact with thousands of community members every year, including more than 2500 students. Heritage Conservancy is nationally accredited by the Land Trust Accreditation Commission. To learn more, visit www.heritageconservancy.org

Heritage Conservancy seeks team members who represent the communities we serve, strives to foster an inclusive work environment, and is an Equal Employment Opportunity organization.

Volunteer Positions

See the Volunteer section of our website for ongoing opportunities, or contact us at 215-345-7020.